Legal Staff Other in Florham Park, NJ

Law Firm

Florham Park, NJ

Legal Staff Other in Florham Park, NJ

Legal Staff

3-4 yrs required

No

Office Services Coordinator - Join Our Team at Law Firm in Florham Park, NJ

**MEMBERS ONLY**SIGN UP NOW***., a leading law firm in Florham Park, NJ, is seeking a dedicated and professional Office Services Coordinator to manage front desk operations and provide exceptional customer service to our clients and visitors. This role requires strong organizational skills and the ability to multitask effectively in a fast-paced environment.

Roles and Responsibilities:

As an Office Services Coordinator, you will be responsible for the following:

Reception:
- Greet and welcome clients and visitors with a friendly demeanor.
- Manage incoming calls, directing them to the appropriate person while taking accurate messages when necessary.
- Maintain the conference rooms and shared offices bookings and schedules.
- Sort, deliver and receive all incoming/outgoing mail and shipments from USPS, UPS and FedEx.
- Ensure the reception area is tidy and presentable at all times.
- Assist with ordering lunch for internal events and client meetings.
- Support Office Services with clerical duties such as copying, scanning, document preparation and indexing of files.
- Assist with additional duties and projects as requested and needed.

Records:
- Establish and enter file information (ID number, location, index, etc.) into records management software for new, updated and closed files.
- Ensure files and records are appropriately indexed and stored.
- Maintain detailed and accurate records of all records activity.
- File, scan, archive and/or destroy records as appropriate.
- Receive, prepare and process records for long term on-site and off-site storage.

Facilities:
- Provide back-up support to office clerks as needed with copying, scanning and mailroom duties.
- Assist with setting up and cleaning of conference rooms.
- Take inventory and stock office supplies as needed.
- Ensure kitchen pantries are stocked and tidy.

Requirements:

- 3-4 years of reception and/or administrative experience in a professional office, preferably a law firm.
- College degree strongly preferred.
- Proficient in Microsoft Office Suite.
- Ability to efficiently utilize sophisticated records-keeping software.
- Excellent organizational skills with the ability to manage multiple tasks simultaneously.
- Strong interpersonal skills with a focus on customer service excellence.
- Excellent communication skills for working with attorneys, co-workers, vendors, and facilities staff.
- Ability to maintain confidentiality and handle sensitive information appropriately.

Salary Information:

- Competitive salary based on experience.
- Comprehensive benefits package including health, dental, vision, and 401k.
- Paid time off and holidays.

How to Apply:

If you are interested in this position, please send your resume to Katie Wagner at . All applications will be kept confidential.

Equal Employment Opportunity:

**MEMBERS ONLY**SIGN UP NOW***. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Join Our Team at **MEMBERS ONLY**SIGN UP NOW***.:

**MEMBERS ONLY**SIGN UP NOW***. is a highly reputable law firm located in Florham Park, NJ. We specialize in various areas of law and have a team of experienced attorneys who provide exceptional legal services to our clients. We are committed to creating a positive and inclusive work environment where our employees can thrive and grow in their careers.

If you are looking for a challenging and rewarding career in a dynamic and supportive work culture, **MEMBERS ONLY**SIGN UP NOW***. is the place for you. Apply now and become a part of our team!