Legal Admin (Data Analysis) in Chicago, IL

Law Firm

Chicago, IL

Legal Admin (Data Analysis) in Chicago, IL

Law Firm Non Legal Department

Min 1 yrs required

No

The legal job description outlines an opportunity for the position of Legal Admin (Data Analysis) within the department at a prominent debt collection law firm. The position is based in the Chicago office and requires a full-time, in-office commitment during the standard workweek from Monday to Friday, 8 AM to 5 PM. The role is classified as non-exempt, which typically indicates eligibility for overtime pay under the Fair Labor Standards Act (FLSA).

The primary responsibilities of this role include providing comprehensive administrative support to attorneys and the legal team. This encompasses document preparation, filing, and general office tasks essential for the smooth functioning of legal operations. A significant aspect of the job involves managing and organizing legal documents while ensuring compliance with relevant regulations and maintaining confidentiality standards.

A critical function of the role is to collect, clean, and analyze data pertinent to legal cases, contracts, and other legal matters. This data analysis task supports decision-making processes and helps shape legal strategies. The Legal Admin is also responsible for preparing and maintaining data reports, dashboards, and presentations to facilitate informed decision-making within the legal team.

Additional duties include tracking key legal metrics, deadlines, and milestones for ongoing cases or projects, which is crucial for maintaining the timeliness and effectiveness of legal operations. The role also involves assisting in the creation and management of case management databases, ensuring that records are accurate and up-to-date.

Collaboration with legal and compliance teams is essential for identifying trends, risks, or inefficiencies within legal operations. The Legal Admin is expected to support legal research and analysis by gathering relevant data to inform case strategies and decisions. This involves generating periodic reports and ensuring proper documentation and storage of legal files, thereby maintaining records that are easily retrievable.

Furthermore, the role requires assisting with the preparation of legal documents, contracts, and filings as needed, which underscores the need for familiarity with legal terminology, procedures, and documentation practices.

Candidates for this position are expected to possess a bachelor's degree in business administration, legal studies, data analysis, or a related field, although this is preferred rather than mandatory. A minimum of one year of experience in a legal administrative role with a focus on data management or analysis is required.

Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint, is essential, as is familiarity with legal management software, with JST being preferred. Strong analytical and problem-solving skills are necessary to interpret legal data and provide valuable insights. The ability to manage multiple tasks and prioritize effectively in a fast-paced environment is crucial.

The position demands high attention to detail and strong organizational skills. Effective communication skills, both written and verbal, are important, as the role involves conveying complex data insights clearly to non-technical stakeholders. Knowledge of data analysis tools such as Excel, Tableau, Power BI, or similar is advantageous, and an understanding of confidentiality and data protection regulations related to legal work is important.

The compensation for this role includes a competitive base salary, with an hourly range starting at $20 or more per hour, depending on experience (DOE). The benefits package includes medical, dental, and vision coverage, a 401K plan with company match, paid time off (PTO), paid parental leave, and company-paid life insurance. Short and long-term disability insurance are also provided, along with opportunities for advancement and professional development.

The law firm's Chicago office is conveniently located in the West Loop area, providing easy access to public transportation options such as CTA, Metra, Divvy, and major freeways. Additionally, there is an on-site gym available for employees.

The job description concludes with a statement affirming the law firm's commitment to equal opportunity employment, clarifying that nothing in the job posting or description should be construed as an offer or guarantee of employment.