Legal Staff Legal Secretary in Chicago, IL

Law Firm

Chicago, IL

Legal Staff Legal Secretary in Chicago, IL

Legal Staff

No

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Legal Secretary Duties: Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects and meet project deadlines by utilizing available resources. Provide support to up to four attorneys in employment law matters and backup support as needed. Answer phones and communicate with clients. Act as liaison between internal departments and outside agencies. Preparation/revision of correspondence, pleadings, documents, and other clerical assignments as directed. Handle a wide variety of complex and confidential time-sensitive material. Prepare engagement letters. Maintain calendars, CLE, reports, and time records. Book and organize travel arrangements including flights, hotels, and transportation. Keep docketing department appraised of deadlines for litigation attorneys. Transcribe electronic dictation, and schedule depositions. Various office and client filing; proofreading documents. Prepare documents for filing with various courts (Circuit and Federal), including e-filing in Federal court, Cook County, and collar counties. Reviews proformas and edits bills according to client billing arrangement. Assist with copying and printing large documents. Organize & maintain file materials, scanning and downloading large documents.

Qualifications: High School diploma or equivalent is required. A 4-year college degree is preferred. Should have 5 years of litigation legal secretarial experience within a law firm, at least one of which was in the labor and employment field preferred. Experience with InTapp and Netdocs is a plus. Typing 65+ wpm. Experienced with trial preparation and briefs. Proficiency with generating Tables of Authorities. Familiarity with state and federal rules and procedures. Strong verbal and written communication skills, as well as excellent proofreading skills. Solid understanding of technical legal terminology as well as court filings. Proficiency in Office Suite 365 including Outlook and Word, and basic knowledge of Excel, and PowerPoint. Strong interpersonal skills and ability to work well in cooperative, small office environments and communicate with attorneys and support staff on every level. Ability to multi-task, and timely respond to deadlines as well as balance workload.

Legal