H1: Assistant (Legal Secretary) - Remote Hybrid Position in Boston, MA
H2: Join a Prestigious Law Firm and Provide Executive Level Support to Attorneys
Overview
- Full-time, remote hybrid position in Boston, MA
- Responsible for managing day-to-day activities and information flow for attorneys
- Maximizes attorneys' time and productivity by anticipating needs and providing support
- Foster open communication and build professional network within the firm
- Coordinate schedules, travel arrangements, billing, document production, and other tasks
- Assist with billing and invoicing processes
- Bachelor's degree or equivalent experience required
- 5+ years of executive assistant experience, preferably in a law firm or professional services
- Strong interpersonal and communication skills
- Tech-savvy with knowledge of Microsoft Office Suite and collaboration tools
- Possess sound judgment and discretion
- Certified Notary Public preferred
- Estimated salary range of $80,000 to $100,000
Responsibilities
- Foster open and frequent communication with assigned attorneys
- Demonstrate knowledge of attorneys' work habits and preferences
- Serve as first point of contact for managing schedules, travel, billing, and document production
- Develop understanding of attorneys' work and build professional network within the firm
- Coordinate attorneys' Outlook calendars and prioritize conflicting needs
- Arrange logistics for meetings, programs, and events
- Interface with clients and other departments on attorneys' behalf
- Assist with billing and invoicing processes
- Perform administrative tasks such as preparing diaries and processing expenses
- Create client matter intake forms
- Compose, edit, and proofread emails and documents
- Monitor travel and expense reimbursement requests
- Organize and maintain key documents in document management system
- Suggest new processes and procedures to improve workflow
- Perform notary duties
- Work on ad hoc and special projects
- Other duties as assigned
Education
- Bachelor's degree or equivalent experience
- Bachelor's degree in legal studies, business, or related field preferred
Skills and Experience
- 5+ years of executive assistant experience, preferably in a law firm or professional services
- Excellent interpersonal and communication skills
- Strong attention to detail and ability to multi-task
- Ability to work independently and collaboratively as part of a team
- Tech-savvy with knowledge of Microsoft Office Suite and collaboration tools
- Sound judgment and discretion when handling confidential information
- Flexibility and adaptability to changing priorities and deadlines
- Certified Notary Public preferred
Salary Information
- Estimated salary range of $80,000 to $100,000 at the time of posting
- Actual salary offered will depend on individual qualifications and experience
- Non-exempt position, eligible for overtime pay
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- Simpson Thacher & Bartlett is committed to a collegial work environment and prohibits discrimination or harassment based on race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran's status, or any other legally protected status
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