Legal Staff Legal Secretary in New York City, NY

Law Firm

New York City, NY

Legal Staff Legal Secretary in New York City, NY

Legal Staff

Min 7 yrs required

No

Litigation Client Service Specialist (Legal Administrative Assistant) - Join a Leading Law Firm in New York City

H1: Litigation Client Service Specialist (Legal Administrative Assistant)
H2: Join a Leading Law Firm in New York City

Introduction:
Are you an experienced Legal Administrative Assistant looking for a challenging and rewarding opportunity? Look no further! Our law firm is seeking a highly skilled Litigation Client Service Specialist to join our team in New York City. In this role, you will provide administrative support to a team of attorneys and assist with various tasks to ensure the highest level of service to our clients. If you have a strong background in legal administrative support and are familiar with New York state and local court filing procedures, we want to hear from you. Keep reading for more details on this exciting opportunity.

Job Summary:
The Litigation Client Service Specialist (CSS) will work as part of our Client Service Team (CST) to provide support to a team of attorneys in a specific practice area. This role involves a variety of administrative tasks, including managing attorney calendars, coordinating travel arrangements, preparing legal documents, and communicating with clients. The CSS will also work closely with the New Business Intake Team to process new business requests and maintain client case files. Collaboration and teamwork are essential in this role, as the CSS will work closely with other Legal Team Assistants and resources to complete tasks and projects. The ideal candidate will have a minimum of seven years of experience in a law firm or legal/corporate department, with a strong understanding of New York court filing procedures.

Responsibilities:
- Provide superior client service by answering and screening calls, assisting clients when needed
- Work closely with attorneys and clients to ensure smooth communication and transfer of information
- Manage client-specific data to enhance interactions
- Prioritize and manage workflow of assigned tasks and projects, coordinating with other support services
- Maintain attorney calendars and assist with meeting deadlines
- Prepare legal documents, memoranda, and correspondence
- Edit, format, and proofread documents with a high level of accuracy and attention to detail
- Assist multiple attorneys and provide additional support and coverage as needed
- Transmit legal documents to clients, witnesses, and court officials
- Process new business requests and maintain client case files
- Calendar critical deadlines and other important dates
- Collaborate with Legal Team Assistants and other resources as needed
- Adhere to all firm policies, procedures, and guidelines while maintaining confidentiality

Qualifications:
- Associate's degree preferred, Bachelor's degree a plus (applicable work experience may be considered)
- Minimum of seven years of related experience in a law firm or legal/corporate department
- Strong understanding of New York court filing procedures
- Ability to prioritize and manage multiple tasks in a fast-paced, deadline-driven environment
- Excellent communication skills, both written and verbal
- Professional demeanor and appearance
- High level of confidentiality and customer service skills
- Proficiency in legal terminology and experience in related practice areas
- Experience with court and administrative filings and meeting deadlines
- Proficiency in MS Office Suite, with keyboarding skills of 60 wpm or higher

Compensation and Benefits:
The salary range for this position varies based on experience, education, and other factors. The estimated range for this role in New York is $65,000 - $85,000. Our firm offers a comprehensive benefits package, including medical, dental, vision, and 401(k) options.

Work Environment and Physical Demands:
This role operates in a clerical, office setting and requires the use of standard office equipment. The employee may be required to lift, carry, push, pull, or otherwise move objects weighing up to 50 pounds. Visual acuity is necessary for tasks such as transcribing and viewing a computer terminal.

Disclaimer:
Fox Rothschild LLP is an equal opportunity employer and does not provide sponsorship for this position. This job description is not exhaustive and may include additional duties as assigned. Employment with our firm is at-will, and employees must be able to perform all essential functions of the job with or without reasonable accommodation. We comply with all laws and regulations regarding equal employment opportunities.

Conclusion:
If you are an experienced Legal Administrative Assistant looking for a challenging and rewarding opportunity, we want to hear from you! Our law firm offers a dynamic and collaborative work environment, competitive compensation, and a comprehensive benefits package. Apply now to join our team as a Litigation Client Service Specialist in New York City.