Legal Staff Legal Secretary in Chicago, IL

Law Firm

Chicago, IL

Legal Staff Legal Secretary in Chicago, IL

Legal Staff

Min 8 yrs required

No

H1: Transactional Secretary/Practice Specialist I (Chicago) at Law Firm **MEMBERS ONLY**SIGN UP NOW***.
H2: Join Our Team as a Transactional Secretary/Practice Specialist at Our Chicago Office

Law Firm Seeking Experienced Transactional Secretary/Practice Specialist in Chicago
Join Our Global Am Law 50 Firm as a Transactional Secretary/Practice Specialist
Support Transaction and Tax Attorneys and Paralegals in Real Estate/Energy/Land Use/Environmental and Tax/Employee Benefits/T&E Practice Groups
Highly Focused on Client Billing with Extensive Knowledge and Experience Required
Handle All Aspects of Client Billing Process, Conduct Conflict Checks, and Manage New Matters
Collaborate with Attorneys and Paralegals to Prepare and File Official Correspondence
Excellent Mathematical, Technical, Organizational, and Administrative Skills Required
Ability to Handle Multiple Projects in a Fast-Paced, High-Pressure Environment
Strong Attention to Detail and Time Management Skills Required
Flexible Work Hours and Ability to Work Overtime, Evenings, and Weekends as Needed
Minimum of 8 Years Relevant Legal Experience in a Law Firm Required
Proficiency in Microsoft Office Suite and Ability to Learn New Software Quickly
High School Diploma or Equivalent Required, Bachelor's Degree or Some College Preferred
Secretarial Certification Preferred
Proficiency in Windows 10, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams Required
Hybrid Work Policy with Minimum of 3 Days in Office and Ability to Work from Home
Equal Opportunity Employer with Non-Discrimination Policy

Salary Information:
- Competitive salary based on experience and qualifications
- Benefits package including medical, dental, vision, life insurance, and 401(k)
- Opportunities for growth and advancement within the firm

Job Title: Transactional Secretary/Practice Specialist I (Chicago) at Law Firm **MEMBERS ONLY**SIGN UP NOW***.
Location: Chicago, IL
Department/Practice Group: Intellectual Property
Experience: Minimum of 8 years relevant legal experience in a law firm
Education: High school diploma or equivalent required, bachelor's degree or some college preferred
Schedule: Full-time, minimum of 3 days in office per week with ability to work from home
Salary: Competitive based on experience and qualifications

Essential Job Functions:
- Handle all aspects of client billing process, including e-billing mechanics, invoicing and expenses
- Conduct conflict checks and handle new matters, including preparing engagement letters and managing client and case documents
- Work closely with attorneys and paralegals to prepare and file official correspondence using the firm's standards and procedures
- Draft, edit, and proofread legal documents
- Communicate regularly with the team and ensure accuracy of work product before presenting to attorney for review and again before sending or filing
- Must be available and able to work during core business hours

Required Qualifications:
- Minimum of 8 years of relevant legal experience in a law firm
- Proficiency in Microsoft Office Suite and ability to quickly learn new software
- Ability to handle multiple projects with changing priorities while working independently in a fast-paced environment
- Ability to work overtime, evenings, and weekends, as needed
- Excellent math, spelling, grammar, and punctuation skills
- Strong attention to detail, ability to prioritize tasks, and excellent time management skills to meet deadlines

License and Certification:
- Secretarial certification preferred

Computer/Software Knowledge:
- Proficiency in Windows 10, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams required
- Experience working with a document management system
- Ability to quickly learn new skills and systems

Work Environment:
- Hybrid work policy with minimum of 3 days in office and ability to work from home
- Overtime may be required as job duties demand

Law Firm **MEMBERS ONLY**SIGN UP NOW***. is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and/or expression, national or ethnic origin, ancestry, citizenship, age, marital status, protected medical condition, physical or mental disability, veteran status, or any other characteristics protected by law.

Join our team at Law Firm **MEMBERS ONLY**SIGN UP NOW***. as a Transactional Secretary/Practice Specialist in our Chicago office. We are a global Am Law 50 firm seeking an experienced and well-organized individual to support our Transaction and Tax attorneys and paralegals in our Real Estate/Energy/Land Use/Environmental and Tax/Employee Benefits/T&E Practice Groups. This position is heavily focused on client billing and requires extensive knowledge and experience in this area. As a Transactional Secretary/Practice Specialist, you will handle all aspects of the client billing process, from e-billing mechanics to invoicing and expenses. You will also conduct conflict checks, manage new matters, and work closely with attorneys and paralegals to prepare and file official correspondence. This role also involves drafting, editing, and proofreading legal documents, as well as communicating regularly with the team and ensuring accuracy of work product before presenting to the attorney for review and again before sending or filing. Mathematical, technical, organizational, and administrative skills are critical for success in this role, as you will handle multiple projects in a fast-paced, high-pressure environment. Collaboration with firm personnel at all levels is also essential.

To be considered for this position, you must have a minimum of 8 years of relevant legal experience in a law firm, as well as proficiency in Microsoft Office Suite and the ability to quickly learn new software. You must also have the ability to handle multiple projects with changing priorities, work overtime, evenings, and weekends as needed, and possess excellent math, spelling, grammar, and punctuation skills. A high school diploma or equivalent is required, with a bachelor's degree or some college preferred. A secretarial certification is also preferred. Proficiency in Windows 10, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams is required, as well as experience working with a