Practice Team Assistant Business Department in Palo Alto, CA

Law Firm

Palo Alto, CA

Practice Team Assistant Business Department in Palo Alto, CA

Law Firm Non Legal Department

No

In this job, you will serve as a Practice Team Assistant in the Business Department at the Palo Alto office of a top law firm. You will provide administrative support for various projects and duties to assist the timekeepers and secretaries in your assigned practice group(s). This is a full-time position with competitive compensation and excellent benefits, including medical, dental, vision, and life insurance, as well as paid time off and holidays.

H1: Practice Team Assistant - Business Department Law Firm in Palo Alto, CA
H2: Administrative Support for Timekeepers and Secretaries Full-Time with Competitive Salary and Benefits

Responsibilities:

- Open and organize interoffice mail for team members
- Answer timekeeper phones and assist with scheduling tasks
- Greet visitors and provide high-level administrative support
- Conduct research, prepare reports, and handle information requests
- Review documents for accuracy and handle confidential information with discretion
- Schedule and coordinate meetings and travel arrangements
- Prepare expense reports and track receipts
- Assist with overflow work, including revisions and proofreading
- Complete document processing and correspondence assignments within stated timeframes
- Maintain files and complete e-Records filing
- Coordinate messenger service, copy center, and fax requests
- Consistently use CRM tool for business development
- Assist with special projects and other administrative tasks as needed

Requirements:

- High school diploma or equivalent, with proficiency in Microsoft Office applications
- Availability for overtime as needed
- Previous office experience as an Administrative Assistant
- Strong organizational and time management skills

Preferred:

- Bachelor's degree
- Previous law firm or professional services industry experience

Salary: - per hour (final offer dependent on location, experience, and skillset)

Benefits:

- Medical, dental, and vision insurance
- Health and dependent care flexible spending accounts
- Pre-tax commuter benefits
- Life insurance, AD&D, and long-term care coverage
- Backup care for children and adults
- Parental leave and fertility benefits
- Paid time off and holidays

Join our team at **MEMBERS ONLY**SIGN UP NOW***. and enjoy a supportive and inclusive work environment. We are committed to fair and equitable employment practices and are an equal opportunity employer. Apply today for this exciting opportunity in Palo Alto!

Legal