Facilities Operations Administrator in Stamford, CT

Law Firm

Stamford, CT

Facilities Operations Administrator in Stamford, CT

Law Firm Non Legal Department

2-3 yrs required

No

The Facilities Operations Administrator is a crucial role within a law firm, responsible for managing and overseeing the day-to-day operations of the firm's facilities. This includes overseeing office services, mailroom and reception operations, managing vendor agreements, ordering and managing office supplies, and ensuring a clean and safe work environment for all employees. The ideal candidate for this role will have strong communication and organizational skills, as well as experience in operations, facilities, or procurement. A bachelor's degree or equivalent experience is required, along with 2-3 years of experience in a similar role.

Responsibilities:

- Manage and oversee office services, mailroom and reception operations to ensure optimal coverage and completion of tasks.
- Maintain and manage hospitality related ordering and inventory for all offices.
- Manage vendor agreements for services such as shredding, production equipment, outsourced staff, office supplies, catering, and refreshments.
- Order and approve purchases of office supplies.
- Process invoices for payment and monitor budgets.
- Conduct regular inspections of office space to identify and address issues and maintain a clean and safe work environment.
- Manage internal office and furniture moves, as well as reconfiguring offices as needed.
- Monitor and update reservation system to ensure accurate inventory of available space.
- Support the Chief Administrative Officers on special projects related to office facilities, including office construction and refurbishments.
- Perform other duties as assigned.

Requirements:

- .
- 2-3 years of experience in operations, facilities, or procurement.
- Strong communication skills and ability to work well with all levels of employees, clients, and vendors.
- Strong organizational skills, with the ability to manage multiple projects and changing priorities.
- Experience with project management, project management software, and invoice processing.
- Ability to work independently and as part of a team.
- Discretion and ability to handle confidential information.
- Advanced proficiency with Microsoft Office Suite, particularly Excel.

Essential Demands of the Role:

- Ability to be in the office daily and work a full day.
- Flexibility with work schedule and ability to work overtime as needed, including early mornings and evenings.
- Occasional travel to other office locations.
- Prolonged periods of sitting at a desk or standing and using computer equipment.

Education and Experience:

To be considered for the role of Facilities Operations Administrator, candidates must have a bachelor's degree or equivalent experience. 2-3 years of experience in operations, facilities, or procurement is also required.

Knowledge/Skills and Abilities:

- Strong communication skills and ability to work well with all levels of employees, clients, and vendors.
- Strong organizational skills, with the ability to manage multiple projects and changing priorities.
- Experience with project management, project management software, and invoice processing.
- Ability to work independently and as part of a team.
- Discretion and ability to handle confidential information.
- Advanced proficiency with Microsoft Office Suite, particularly Excel.

Salary Information:

The salary for the role of Facilities Operations Administrator varies depending on experience and qualifications. However, the average salary range for this position is $45,000-$60,000 per year.

SEO-friendly Job Title:

Facilities Operations Administrator - Law Firm

H1 and H2 Friendly Headings:

H1: Facilities Operations Administrator - Manage and Oversee Firm Facilities
H2: Responsibilities of the Facilities Operations Administrator
H2: Requirements for the Role
H2: Essential Demands of the Role

Bold Headlines:

- Manage and Oversee Firm Facilities
- Essential Duties and Responsibilities
- Requirements for the Role
- Essential Demands of the Role

In summary, the Facilities Operations Administrator is a crucial role within a law firm, responsible for managing and overseeing the day-to-day operations of the firm's facilities. The ideal candidate will have strong communication and organizational skills, a bachelor's degree or equivalent experience, and 2-3 years of experience in operations, facilities, or procurement. This role offers a competitive salary and the opportunity to work in a dynamic and fast-paced environment. If you have a passion for facilities management and are looking for a challenging and rewarding career, we encourage you to apply for the position of Facilities Operations Administrator at our law firm.

Legal