Executive Assistant in New York City, NY

Law Firm

New York City, NY

Executive Assistant in New York City, NY

Law Firm Non Legal Department

Min 3 yrs required

No

H1: Executive Assistant at Top Law Firm in New York
H2: Join Our Team at Skadden, Arps, Slate, Meagher & Flom LLP

Skadden, Arps, Slate, Meagher & Flom LLP (Skadden) is seeking an experienced Executive Assistant to join our prestigious law firm in New York. This is a full-time position with a hybrid in-office/remote working schedule. As an Executive Assistant, you will provide support to partners, counsel, associates, and staff attorneys, and assist with administrative tasks and client services.

About Us

Skadden is known for our innovative solutions and top-quality legal advice. Our attorneys, who come from diverse backgrounds, work collaboratively across 50-plus practices and 21 offices in major financial centers around the world. We are recognized as a global leader in complex transactions, litigation/controversy issues, and regulatory matters, and for our open and collaborative relationships with clients.

The Opportunity

As an Executive Assistant at Skadden, you will handle administrative tasks, anticipate attorney needs, and assist with new business development. You will also have the opportunity to work with various departments and support services, and participate in special projects. The ideal candidate will have strong communication and organizational skills, the ability to work well independently and in a team, and a high level of professionalism.

Key Responsibilities

- Provide administrative support to attorneys, including managing phone calls and mail, maintaining calendars and time records, and preparing expense reports.
- Anticipate attorney needs and offer solutions to potential issues.
- Assist with new business processes, including preparing engagement letters and updating client/matter lists.
- Utilize tracking charts and applications to keep records up-to-date.
- Work with Client Accounting (Billing) department to ensure accurate client billing.
- Assist in promoting business development through activities and maintaining contacts.
- Prepare complex travel arrangements and assist with visa requirements.
- Delegate work to other departments when necessary and ensure its accuracy.
- Perform other support services, such as printing, scanning, and hand-delivering packages.
- Participate in special projects as assigned.
- Adhere to professional standards and maintain confidentiality.
- Demonstrate strong interpersonal and communication skills.
- Manage firm resources responsibly.
- Comply with firm operations, policies, and procedures.
- Perform other related duties as assigned.

Qualifications

- High school diploma or equivalent; Bachelor's degree preferred.
- Minimum of three years' experience in an office environment or equivalent combination of education and experience.
- Knowledge of relevant computer software programs (Word, Outlook, Excel, PowerPoint).
- Strong communication and organizational skills.
- Ability to handle multiple projects and shifting priorities.
- Ability to work well independently and in a team.
- Ability to synthesize information and prioritize tasks.
- Ability to work in a fast-paced environment and handle sensitive matters.
- Flexibility to adjust hours and work as needed.

Culture & Life at Skadden

At Skadden, our people and culture make us special. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence. We value diversity and inclusion and believe that drawing on a wide spectrum of talent makes us stronger and more successful. Our goal is for everyone at the firm to have a challenging and fulfilling career, with opportunities for development and growth, and to support the well-being of our attorneys and staff.

Benefits

We care about the well-being of our team and offer generous benefits to help you achieve wellness in all areas of your life.

- Competitive salaries and year-end discretionary bonuses.
- Comprehensive health care (medical, dental, vision), savings plan/401(k), and voluntary benefits.
- Generous paid time off and parental leave options.
- Learning and professional development opportunities.
- Well-being classes and programs.
- Opportunities to give back and make an impact in local communities.

For more details on our benefits, please visit:

Salary Details

The starting base salary for this position is expected to be within the range of $90,000 - $100,000, based on skills, experience, and other job-related factors. Actual salary will be determined consistent with applicable law.

In summary, Skadden, Arps, Slate, Meagher & Flom LLP is seeking an experienced Executive Assistant to join our prestigious law firm in New York. This is a full-time position with a hybrid in-office/remote working schedule. We offer competitive salaries and generous benefits, and we value diversity and inclusion in our workplace. Apply now to join our team and be a part of our collaborative and innovative culture at Skadden.