Job Title: Part-Time Legal Receptionist & Secretary
Salary: Competitive, commensurate with experience
Experience: Previous experience in a receptionist or administrative role, preferably in a legal or customer service setting. Experience or strong interest in immigration law is preferred.
Location: Nashville, TN, USA
Employment Type: Part-Time
H1: Join the CB Immigration Law Team as a Part-Time Legal Receptionist & Secretary
H2: Help Families Navigate Immigration with CB Immigration Law
Key Responsibilities:
- Greet and welcome clients, visitors, and vendors in a professional and friendly manner.
- Answer and direct phone calls, taking accurate messages and ensuring follow-up as needed.
- Schedule and confirm client appointments and meetings, maintaining an organized calendar.
- Manage office correspondence, including emails, faxes, and mail.
- Process payments and assist with billing inquiries.
- Maintain and update client records in the firm’s case management system.
- Assist attorneys and paralegals with the preparation, proofreading, and filing of legal documents.
- Organize and maintain client files, ensuring they are up-to-date and properly filed.
- Prepare and format legal forms and documents in compliance with immigration law requirements.
- Help communicate with clients regarding document requests or case updates.
- Assist with maintaining case deadlines and tracking important dates for immigration filings.
- Perform other administrative tasks as needed to support the attorneys and legal team.
Qualifications:
- High school diploma or equivalent; college coursework or legal education is a plus.
- Previous experience in a receptionist or administrative role, preferably in a legal or customer service setting.
- Experience or strong interest in immigration law is preferred.
- Strong communication skills (both verbal and written).
- Excellent organizational skills and attention to detail.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with legal case management software is a plus.
- Professional demeanor and a positive attitude.
Compensation & Benefits:
- Competitive salary commensurate with experience.
- Opportunity to transition into a full-time position as the firm grows.
- 401(k) Contribution: We offer a company 401(k) plan to help you plan for your future.
- Maternity Leave: Full-time employees are eligible for maternity leave in compliance with state law.
- Health Coverage Contribution: We provide health insurance contributions for full-time employees, ensuring you and your family are covered.
- Supportive and Fun Work Environment: Join a team that values collaboration, respect, and a positive atmosphere where hard work is celebrated.
- Career Growth Opportunities: We offer opportunities for professional development and career advancement within the firm.
- Ongoing Training: Continuous learning is key to success. We provide training to help you grow your skills and expertise.
- Paid Time Off (PTO) & Holidays: Full-time employees are eligible for paid time off and company holidays.
About CB Immigration Law:
- Dedicated boutique law firm based in Nashville, TN, specializing in . immigration law.
- Passionate about making a positive difference in the lives of individuals and families navigating immigration.
- Offers personalized, client-centered services and builds strong relationships with diverse clients.
- Collaborative and supportive work environment that encourages professional development, continuous learning, and career growth.
- Mission is to help clients achieve their immigration goals while fostering a workplace culture of respect, inclusivity, and innovation.
- Every team member plays an essential role in helping clients through their immigration journey.
