Executive Assistant in Palo Alto, CA

Law Firm

Palo Alto, CA

Executive Assistant in Palo Alto, CA

Law Firm Non Legal Department

Min 3 yrs required

No

H1: Skadden Seeks Executive Assistant in Palo Alto
H2: Opportunity to Join Prestigious Law Firm

Law firm Skadden is seeking an Executive Assistant to join their team in Palo Alto, offering a hybrid remote work option. With a reputation as one of the most prestigious law firms in the world, Skadden is known for its innovative and collaborative approach to delivering high-quality legal advice to clients.

Job Title: Executive Assistant
Salary: $95,000-$110,000
Location: Palo Alto (hybrid remote option)
Employment Type: Full time
Posted On: Posted Today
Job Requisition ID: JR_1971

About Skadden

Skadden, Arps, Slate, Meagher & Flom LLP (Skadden) is a global powerhouse for complex transactions, litigation/controversy issues, and regulatory matters. With 21 offices in major financial centers around the world, their diverse team of attorneys collaborates seamlessly across 50-plus practices to provide novel solutions to clients' legal issues.

Job Responsibilities

- Provides administrative support to partners, counsel, associates, and staff attorneys
- Manages standard administrative functions such as answering and routing calls, opening and routing mail, maintaining files, and preparing expense reports
- Proactively anticipates attorney needs and offers solutions and preemptive support
- Prepares engagement letters, client/matter memos, and updates active client/matter lists
- Utilizes tracking charts for billing and new business processes
- Handles document preparation, processing, and quality control of work product
- Assists with client billing and promotes business development through maintaining contacts and assembling mailing lists
- Utilizes software applications such as Excel and PowerPoint to facilitate attorneys' work
- Makes complex travel arrangements and assists with visa requirements
- Delegates work to other departments and ensures accuracy
- Assists with attorney personal work when needed
- Ensures proper functioning of software and hardware used by attorneys
- Performs other support services when needed
- Demonstrates effective communication and interpersonal skills
- Manages firm resources responsibly and adheres to firm policies and procedures
- Performs special projects as assigned

Qualifications

- Knowledge of relevant firm computer software programs (., Word, Outlook, Excel, PowerPoint)
- Effective communication and interpersonal skills
- Close attention to detail and ability to handle multiple projects and shifting priorities
- Ability to work well independently and within a team
- Ability to synthesize information and prioritize tasks in a fast-paced environment
- Flexibility to work in-office at least four days per week and handle physical tasks such as lifting and carrying up to 10 pounds
- Ability to handle sensitive matters and maintain confidentiality
- High level of professionalism and willingness to perform beyond routine expectations
- Flexibility to adjust hours to meet business needs

Education & Experience

- High school diploma or equivalent
- Minimum of three years of office experience or equivalent combination of education and experience

Culture & Life at Skadden

At Skadden, our people and culture are what make us special. We believe in teamwork, collaboration, and inspiring each other to be our best. We value inclusion, equity, and the diverse perspectives of our team members, knowing that it only makes us stronger. We offer opportunities for development and growth, as well as support for the well-being of our attorneys and professional staff.

Benefits

Skadden offers generous benefits to support the overall well-being of their team, including:

- Competitive salaries and year-end bonuses
- Comprehensive health care and savings plan/401(k)
- Generous paid time off and parental leave options
- Learning and professional development opportunities
- Well-being classes and programs
- Opportunities to give back to local communities

For more information about employee benefits, please visit:

Skadden is an Equal Opportunity Employer and values diversity in their team. They offer a starting base salary for this position within the range of $95,000-$110,000, determined based on skills, experience, and other job-related factors.

Join the Skadden team as an Executive Assistant in Palo Alto and be a part of a prestigious law firm that values collaboration, innovation, and excellence in all aspects of their work. Apply today to take the next step in your career.