Legal Staff Legal Secretary in Washington, DC

Government

Washington, DC

Legal Staff Legal Secretary in Washington, DC

Legal Staff

Min 3 yrs required

No

Legal Office Administrator - **MEMBERS ONLY**SIGN UP NOW***. - Senate

Organization: United States Senate

Department: Senate Chief Counsel For Employment

Salary: $97,081 - $150,478 per year

Job title: Legal Office Administrator

Experience: Minimum of 3 years managing employees in a legal office, department, or organization

Location: Washington DC, DC

Open to: . Citizens, Nationals, and those who owe allegiance to the .

Duties:

- Manage the administrative operations of a legal office, including supervising and managing other administrative personnel
- Serve as a liaison between attorneys, paralegals, and staff
- Oversee and manage the office's finances
- Evaluate, manage, and maintain the facilities of the office
- Identify and plan for the changing needs of the organization
- Share responsibility for strategic planning with the Chief Counsel
- Partner with the Chief Counsel and his/her designee to select, train, and develop administrative staff
- Set priorities and handle assignments within the bounds of Federal Rules of Civil Procedure, Secretary of the Senate policies and procedures, the . Senate Handbook, and the Senate Ethics Manual
- Work independently and exercise independent judgment
- Work in an office environment and use typical office equipment and software programs
- Attend work regularly and work occasional extended and unscheduled hours
- Be physically present in the office, unless otherwise required by the Office of the Secretary of the Senate

Requirements:

- Bachelor's degree
- Minimum of 3 years of experience managing employees in a legal office, department, or organization
- Experience managing business operations such as human resources, office technology, office facilities, and finance
- Certified Legal Manager (CLM) certification a plus
- Experience supervising and developing staff
- Basic knowledge of the Senate as an institution and Senate procedures and organization preferred
- Demonstrated leadership skills and willingness and ability to delegate
- Familiarity with general processes, systems, philosophies, structure, methods, and approaches of small- to mid-sized law firms, large law firm branch offices, or corporate legal departments
- Familiarity with document management system software
- Familiarity with electronic discovery software a plus
- Ability to identify and analyze complex issues and problems in management areas, be a resourceful and creative problem solver, and recommend and implement solutions
- Ability to manage office functions economically and efficiently, organize work, establish priorities, and maintain good interpersonal relations and communications with attorneys and legal support staff
- Ability to work extended and unscheduled hours as dictated by workload and case-filing deadlines
- Excellent communication, interpersonal, and follow-through skills
- Excellent time management skills and keen ability to prioritize and manage multiple responsibilities
- Strong quantitative skills and knowledge of business English, spelling, and grammar
- Demonstrated poise, tact, and diplomacy
- Excellent analytical and judgment skills and ability to handle confidential matters with discretion
- Ability to interact professionally with all levels of attorneys and legal support staff
- Ability to work well independently and as a part of a team
- Ability to thrive in a fast-paced and professional environment
- Ability to drive the improvement of systems and procedures and streamline workflow
- Thorough working knowledge of software applications, equipment, electronic calendaring, et cetera, to effectively lead, assess, and mentor direct reports
- Strong knowledge of Microsoft Office Suite
- CLM certification a plus

Education:

- Bachelor's degree

Licenses, Certifications, and Other Requirements:

- CLM certification a plus

Additional Information:

- The Secretary of the Senate is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws
- Reasonable accommodations are available for applicants with disabilities
- No moving, relocation, or pre-employment travel expenses will be paid for this position or while in application for this position

How You Will Be Evaluated:

- Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education
- Qualified candidates may be selected for an interview

Required Documents:

- Application
- Cover Letter
- Resume
- Veterans' Preference Application, if applicable

How to Apply:

- All applicants must use the link provided in the job announcement and follow instructions
- Do not submit any paper application materials or resumes via . Postal Mail or in person
- All applicants must use the online employment application

Next Steps:

- Candidates will be contacted if granted an interview

Overview:

- Accepting applications
- Open and closing dates: 02/24/2025 to 06/30/2025
- Salary: $97,081 - $150,478 per year
- Pay scale and grade: AD 10
- Location: Washington DC, DC
- Few vacancies
- Telework eligible: Yes - as determined by agency policy
- Travel required: Not required - N/A
- Relocation expenses reimbursed: NoN/A
- Appointment type: Permanent
- Work schedule: Full-time
- Service: Excepted
- Promotion potential: 10
- Job family (Series): 0901 General Legal And Kindred Administration
- Supervisory status: Yes
- Security clearance: Not Required
- Drug test: No
- Announcement number: req591
- Control number: 832390400

In summary, the United States Senate is seeking a Legal Office Administrator to manage the administrative operations of a legal office. The ideal candidate will have a bachelor's degree and a minimum of 3 years of experience managing employees in a legal office, department, or organization. The salary for this position ranges from $97,081 to $150,478 per year. This is a full-time, permanent position with the potential for promotion to AD 10. The application process is online and applicants must use the provided link. The Senate is an equal opportunity employer and reasonable accommodations are available