Administrative Coordinator in Washington, DC

Law Firm

Washington, DC

Administrative Coordinator in Washington, DC

Law Firm Non Legal Department

Min 2 yrs required

No

This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.



H1: Join Finnegan as an Administrative Coordinator, Law Firm in a Fast-Paced Environment

H2: About Finnegan

Finnegan is a global law firm known for its innovative strategies and top-tier intellectual property services. We value relationships with both our clients and our employees, and many professionals have built their careers at Finnegan.

H2: Role Overview

As an Administrative Coordinator at Finnegan, you will be responsible for creating a positive first impression for clients, guests, and staff. Your exceptional customer service, warm demeanor, and commitment to upholding the firm's values will be essential for success in this role.

H2: Responsibilities

- Greet clients, visitors, and guests in a welcoming and professional manner.
- Act as a liaison between clients and attorneys, ensuring prompt and efficient service.
- Schedule and coordinate conference rooms and meeting logistics.
- Notarize legal documents for firm personnel.
- Fulfill parking validation requests.
- Assist and direct visitors to the appropriate person or department.
- Ensure reception and guest areas are clean and presentable.
- Address client concerns and escalate complex issues when necessary.
- Provide information and assistance to clients and guests.
- Utilize knowledge of multi-line phone systems to answer and route calls.
- Schedule meetings and coordinate catering requests.
- Conduct research projects as needed.
- Complete assigned trainings to maintain and advance skills.
- Manage confidential information and explain firm protocols when necessary.

H2: Qualifications

- High school degree or equivalent required; bachelor's degree or some college preferred.
- 2+ years of experience in corporate or law firm hospitality or concierge role.
- High-touch customer service skills and professional demeanor.
- Must be commissioned or obtain a Notary Public certification in the District of Columbia.
- Experience with multi-line phone systems and event management systems.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office and meeting platforms.
- Strong attention to detail and accuracy.
- Ability to manage a diverse workload in a fast-paced environment.
- Self-starter with the ability to take direction.
- Flexible attitude and willingness to learn new skills.
- Ability to work independently and as part of a team.
- Willingness to work overtime when necessary.

H2: Salary Information

- Base annual pay range: - per hour.
- Actual pay offered will vary based on skills, experience, location, and internal equity.
- Full range of medical, financial, and other benefits will be offered.

H2: Equal Employment Opportunity Statement

Finnegan is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status in accordance with applicable federal, state, and local laws. Accommodations for the application process can be requested by contacting Human Resources.