Government

Oklahoma City, OK, United States

Legal Support Supervisor

Non-practicing Attorney

Full-time

No

Legal Support Supervisor Apply Oklahoma Tax Commission Logo Legal Support Supervisor Apply Oklahoma Tax Commission Logo locations Tulsa County time type Full time posted on Posted 4 Days Ago job requisition id JR37026 Job Posting Title Legal Support Supervisor Agency 695 OKLAHOMA TAX COMMISSION Supervisory Organization Administration Job Posting End Date (Continuous if Blank) Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Job Description Legal Support Supervisor Salary- $68, Why you’ll love it here! TRANSPARENCY. FAIRNESS. COMPLIANCE. The Oklahoma Tax Commission is committed to leading Oklahoma with unparalleled customer service. Our mission is to promote tax compliance through serving taxpayers with transparency and fairness in administration of the tax code and unparalleled customer service. Check out our About Us page to learn why we are passionate about tax compliance and believe it is the career for you! There are perks to working for the OTC. We know that benefits matter, and that is why we offer a competitive benefits package for all eligible employees: Generous state-paid benefit allowance to help cover insurance premiums. A wide choice of insurance plans with no pre-existing condition exclusions or limitations. Flexible spending accounts for health care expenses and/or dependent care. A Retirement Savings Plan with a generous match. 15 days of paid vacation and 15 days of sick leave for full-time employees the first year. 11 paid holidays a year. Paid Maternity leave for eligible employees. Employee discounts with a variety of companies and venders. A Longevity Bonus for years of service. GENERAL FUNCTION The Legal Support Supervisor is responsible for the supervision of Legal Secretaries and other support personnel in the Tulsa office of the Legal Division and possesses a comprehensive knowledge of legal processes and procedures. Duties include reviewing work for quality control, providing training, implementing docket management processes, and planning and performing other supervisory functions including evaluating performance, making recommendations on disciplinary actions, providing for employee development, managing employees’ time, and approving leave requests. TYPICAL FUNCTIONS The functions performed by employees in this position may include the following: · Coordinates secretarial and administrative support for attorneys. · Independently researches, locates and assembles legal materials for working files used in docketing cases or information and data for administrative board or commission consideration and action. · Reviews routine petitions regarding various collection actions and prepares appropriate draft pleadings. · Arranges for special conferences and meetings and maintains division calendar, advising of commitments. · Assists with preparation of exhibits, schedules, documents or pertinent records for court cases as needed. Compiles reports or other materials for use by an attorney or other member of a legal staff. · Oversees organization and maintenance of the Division’s file room, confidential legal files and hard copy or electronic records. · Assists attorneys in ensuring that deadlines are met for filing various court actions · Plans, organizes and coordinates secretarial support for a staff of attorneys, general counsel or other legal staff. Administers policies and procedures applicable to support staff. · Supervises secretarial staff in the completion of required tasks o Assigns and reviews work o Evaluates performance o Provides training o Approves leave o Initiates disciplinary actions o Interprets rules and regulations · Operates a variety of modern office equipment o Screens phone calls and receives visitors o Provides information or refers to appropriate official o Opens, reviews and distributes mail o Disposes of routine matters o Prepares correspondence for supervisor’s signature COMPLEXITY OF KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of · Guidelines for the preparation and filing of legal documents · Business communications · Legal terms and definitions of modern office procedures · Public relations · Supervisory principles and practices Skills in · Attention to detail · Interpersonal skills · Verbal communication · Active listening · Advanced computer skills which enable the individual to create, update and revise databases used to track the status and deadlines associated with legal files · Managing and developing a team Ability to · Supervise the work of others · Prepare complex legal documents and forms · Deal with the public; to exercise judgment in interpreting and applying rules, laws and policies concerning the preparation and filing of legal documents · Handle confidential work with tact and discretion · Communicate effectively, both orally and in writing · Establish effective working relationships with others MINIMUM QUALIFICATIONS Education and Experience requirements at this level consist of · A bachelor’s degree in business/public administration, law, or closely related field, PLUS two years of legal support experience or closely related work · OR an equivalent combination of qualifying education and/or qualifying experience, substituting one year of experience in legal support or closely related work for each year of the required education PREFERENCE STATEMENT Preference may be given to applicants who are proficient with Microsoft Office Suite, including Excel, Outlook, Word, PowerPoint and Teams. SPECIAL REQUIREMENTS Core work hours for the Tulsa office of the Oklahoma Tax Commission are Monday through Friday, 8:00 . to 5:00 . This schedule may require minor flexibility based on the needs of the agency. Telework may be required based on the needs of the agency, division, and section. If applicable, applicant must be willing and able to work BOTH on-site and telework at an off-site location, generally in the applicant’s home. Applicant must have a secure internet connection and a dedicated telephone (landline) or smart phone device during scheduled working hours. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Job Type: Full-time Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

· supervises secretarial staff in the completion of required tasks o assigns and reviews work o evaluates performance o provides training o approves leave o initiates disciplinary actions o interprets rules and regulations · operates a variety of modern office equipment o screens phone calls and receives visitors o provides information or refers to appropriate official o opens, reviews and distributes mail o disposes of routine matters o prepares correspondence for supervisor’s signature complexity of knowledge, skills, and abilities knowledge of · guidelines for the preparation and filing of legal documents · business communications · legal terms and definitions of modern office procedures · public relations · supervisory principles and practices skills in · attention to detail · interpersonal skills · verbal communication · active listening · advanced computer skills which enable the individual to create, update and revise databases used to track the status and deadlines associated with legal files · managing and developing a team ability to · supervise the work of others · prepare complex legal documents and forms · deal with the public; to exercise judgment in interpreting and applying rules, laws and policies concerning the preparation and filing of legal documents · handle confidential work with tact and discretion · communicate effectively, both orally and in writing · establish effective working relationships with others minimum qualifications education and experience requirements at this level consist of · a bachelor’s degree in business/public administration, law, or closely related field, plus two years of legal support experience or closely related work · or an equivalent combination of qualifying education and/or qualifying experience, substituting one year of experience in legal support or closely related work for each year of the required education preference statement preference may be given to applicants who are proficient with microsoft office suite, including excel, outlook, word, powerpoint and teams. applicant must have a secure internet connection and a dedicated telephone (landline) or smart phone device during scheduled working hours

Legal

Hiring Co-ordinator
Oklahoma Tax Commission
PO Box 53248
Oklahoma City, OK 73152-3248